tech and fintech

why scanning procedures matter

by

cpas’ top picks: fujitsu fi and  canon dr.

by roman h. kepczyk
quantum of paperless

for the next few years, it is anticipated that accounting firm clients will continue to deliver a significant amount of their organizers and supporting tax documents to the firm in a physical format. to utilize this information in a paperless environment, it must be effectively scanned and managed at the lowest possible cost.

more: digital tax workflow requires a system, not projects | who deletes documents and when? | capture firm knowledge on an intranet | survey: how many firms back up data to the internet? | the new risks in cloud efficiencies | survey: how many firms use unified messaging? | is it time to update your offsite backups?
goprocpa.comexclusively for pro members. log in here or 2022世界杯足球排名 today.

early paperless adopters scanned the tax return and the supporting documents at the back end of the process when a return was complete. this is still usually the first step when firms transition from a completely manual environment.
read more →

onedrive: why it’s essential for firms

by

the five reasons you need onedrive cloud storage and how to use it.

by john higgins

accounting firms need to have all their shared files stored in one of two cloud storage platforms: onedrive for business or sharepoint online. the two applications are variations on the same theme, but they are central to the entire microsoft office 365 ecosystem.

learn more in these upcoming two-hour webinars: onedrive cloud storage–what it is and how to use it and onedrive–file sharing and collaboration in the cloud

onedrive is where you would store all of the files that you do not typically share with others, either inside or outside your organization. on the other hand, sharepoint is the place where you should store all the files that you share with others. you have a lot of control over how you organize your sharepoint storage to control who can access which files.

the benefits to your firm for leveraging cloud storage are numerous: read more →

digital tax workflow requires a system, not projects

by

pixelated blue text "workflow" on binary code backgroundwhy the difference matters.

by roman h. kepczyk
quantum of paperless

the most important aspect of transitioning the firm’s tax process to a digital environment is managing electronic files that are no longer physically viewable in assorted stacks around the office. this requires a digital tax workflow system that lets everyone know the status of every return and easily connects that person to digital copies of the return and the source documents.

more: who deletes documents and when? | using databases for document management | survey: firms split on mobile device management | need internet? grab your phone | survey: im still not common at cpa firms | the best defense against malware
goprocpa.comexclusively for pro members. log in here or 2022世界杯足球排名 today.

under traditional manual tax systems, firms utilized due date tracking databases that identified when a return was due, but not what information was missing, or the preparation, review or extension status, which was often recorded manually on a physical routing sheet.
read more →

automation and the future of accounting

by

how one firm uses bots to its advantage.

by jody grunden

there’s no doubt that advancements in technology are changing the world, and the accounting industry is no exception. technology is making us more productive, more efficient and more connected.

more: do you want to be a virtual cfo? | the only three metrics you need to measure staffers
goprocpa.comexclusively for pro members. log in here or 2022世界杯足球排名 today.

on the flip side, it’s also taking over some of our jobs. this is a reality in the accounting industry that we cannot ignore. technology is driving major changes for the future of the accounting world. we need to be aware of what’s happening and take strategic steps to advance along with these changes. otherwise, we are going to be left in the dust.
read more →

who deletes documents and when?

by

businessman jumping with papers stuck to himlike everything else in your practice, document retention needs a system.

by roman h. kepczyk
quantum of paperless

managing digital files is in many ways similar to managing paper files in that the firm must have standards for who can create a document, add to or edit a document, file it, and eventually purge the file.

more: survey: 60% of firms employ remote access tools | capture firm knowledge on an intranet | survey: how many firms back up data to the internet? | the new risks in cloud efficiencies
goprocpa.comexclusively for pro members. log in here or 2022世界杯足球排名 today.

unfortunately, as digital files are on the network and “out of sight,” many firms are not really aware of what files are stored, the most current versions and whether or not they should be deleted.
read more →