tech and fintech

intranets are the best way to capture and centralize firm knowledge.

by roman h. kepczyk
quantum of paperless

firm knowledge and information is usually stored in one of four “buckets.”

1. the most obvious is within the accounting applications themselves where tax, audit and accounting programs store client files in a format that can only be accessed with that program. files are usually indexed and accessed in designated directories so there is not much the firm can do about moving these files. read more →

3 ways to maximize your system.

by roman h. kepczyk
quantum of paperless

accounting firms striving to capture all data in a digital format need to go beyond paper and include fax and voicemail systems as well.

at leading firms today, 66 percent of firms have a digital fax system that integrates with email for digital delivery, 37 percent are using video calling, and 27 percent use instant messaging.

more on tech spending: wireless is hot, and here’s how to handle it | how safe is your internet lifeline? | new tech tools for the 24/7 accounting firm | the single best defense against computer viruses | when to adopt microsoft’s new office apps | what windows 8 means for how accountants will work in the future | how to choose the right backup system | how to know it’s time to scrap your old server | where laptops rule at cpa firms today | step 1 in building the paperless firm: scanners | how many computer monitors do you need?

traditional inbound faxes are usually printed from a fax machine and then hand delivered to the recipient’s desk. in some cases this image is actually re-scanned and emailed to the recipient. while this is a step toward digital delivery, today’s digital fax systems deliver a digital image to the recipient via email so they can access them within their email.

to maximize your systems, consider: read more →