streamlining bill-paying at cpa firms

woman entering credit card information on laptopa dedicated credit card is the solution.

by roman h. kepczyk
quantum of paperless

processing accounts payable is another of the manually intensive processes within the firm’s administrative department that can be significantly streamlined through digital processes.

more on tech spending: automating bank deposits offers instant roi | digital tools streamline audit production | tech tools for today’s properly equipped field audit teams | why firms need document retention standards | digital fax has benefits you may be ignoring | new tech tools for the 24/7 accounting firm | the single best defense against computer viruses | how to choose the right backup system | how to know it’s time to scrap your old server | where laptops rule at cpa firms today | step 1 in building the paperless firm: scanners

consider how many “touches” a single payable creates:

  • receipt of the invoice,
  • timing of payment in a folder,
  • writing the check and attaching the stub,
  • sending it to an owner for signature,
  • filing a copy of check with backup in its own folder, and
  • stuffing, sealing and sending the check to the vendor.

now imagine doing this a hundred times per month, every month. imagine the volume of physical accounts payable vendor files both onsite and in storage, that can be eliminated by storing these images digitally. read more →

we’re back! tax and accounting employment hits new high, surpassing january 2008 peak

it’s a 1.8 percent hike from boom times. we’ll take it.

tax, accounting and bookkeeping employment, through january 2015
tax, accounting and bookkeeping employment, through january 2015

the u.s. tax, accounting and bookkeeping industries have fully rebounded, surpassing the previous january 2008 peak, according to 卡塔尔世界杯常规比赛时间 sources.

here 卡塔尔世界杯常规比赛时间 reports on:

  • current hiring trends in each of the bookkeeping, tax, payroll and cpa segments of the industry.
  • average hourly wages for key segments.
  • typical hours worked per week.
  • and trends concerning women in the accounting workforce.

while cheering the recovery, the new employment trends represent intensifying competition for talent, as well as clients.

read more →

automating bank deposits offers instant roi

businessman carrying piggy bank up rocky hill at nightmanual processing takes 130 hours a year but 63% of firms have found a better way.

by roman h. kepczyk
quantum of paperless

one of the easiest processes to convert to paperless with an immediate roi is the firm’s system for depositing client checks. manually receiving and physically going to the bank to deposit checks can be time-consuming and subject to too many errors.

the manual procedure requires firms

  • open mail on a daily basis,
  • make copies to file in a binder,
  • complete deposit slips and then
  • send a person physically to the bank,

which can easily take a half hour every day, five days per week, 52 weeks per year.

read more →

readers sound off: lowballing isn’t worth it

bullhornwhat do you value most?

in  “lowballing and why it (usually) doesn’t work,” ed mendlowitz ignited a conversation about getting paid what you’re worth.

it started when two cpas with successful firms told ed about clients balking at paying their bills.

frank stitely took issue with one of the questioners, who had set a $30,000 price, done what he called $44,000 of work and then tried to send an additional bill for half the difference.

“lowballing a proposal and then asking for a higher amount after the work is done screams out to a client that you aren’t a very good business person. if you missed an estimate by a significant amount, it’s on you, not the client,” he said. this can be avoided, he noted: “wildly missing estimates is what happens to people with no time records upon which to base an estimate.”

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when large (or any) clients need backup assurances

ed mendlowitz cpa the practice doctor q and ahere are 8 concrete suggestions.

by ed mendlowitz
the 卡塔尔世界杯常规比赛时间 practice doctor

question: my largest client does over $100 million in annual sales and accounts for 40 percent of my total revenue. its bank has expressed their concern to me and the client about the existence of a contingency plan for accounting and tax backup in the event of my untimely death or long-term medical issues. this is a very important issue for me and i would appreciate any advice you can provide.

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the real reasons small businesses love their accountants [infographic]

screen shot 2015-01-28 at 10.39.02 pmaccountants relieve their worst headaches.

卡塔尔世界杯常规比赛时间 sources are reporting on how much time and money small businesses spend each year on accounting and tax preparation and each month on payroll administration.

the data should support practitioners’ value proposition to small business owners: some 40 percent say bookkeeping and taxes are the worst part of being in business.

owners were also surveyed on their opinions of the most burdensome small business management tasks. next time you talk to your clients — or prospective clients — these pain points might be worth including in the conversation…

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how to ‘go digital’ when partners demand monthly p&ls on paper?

technology security with internet digital signature as artwhy 75% of multi-owner firms have already gone to online monthly financial reports.

by roman h. kepczyk
quantum of paperless

improving firm efficiency means that the owners have to get on board. one of the more obvious opportunities is the delivery of the firm’s own financial reports.

too many firms still print a hard copy of the monthly financials and distribute them to each owner, many of whom physically store these documents in their office. read more →

how to manage cpe by the numbers

developing and monitoring learning metrics. by michael ramos and cate miller accounting is the language of business. cpas help business owners understand and manage their business by analyzing financial and non-financial metrics. to improve the results of the firm’s professional development efforts, … continued